Executive Administrator
Beaver Water District Beaver Water District Lowell, AR Lowell, AR Full-time Full-time $76,066 - $86,066 a year $76,066 - $86,066 a year 7 days ago 7 days ago 7 days ago Beaver Water District Job Description Job Title:
Executive Administrator Exempt:
(Y/N):
Yes Department:
Administration Date:
December 2021 Reports To:
Chief Executive Officer SUMMARY The Executive Administrator position assists and supports the Executive Management Team by providing administrative and secretarial support.
This position plays a key role in ensuring that Chief Executive Officer (CEO) and Chief Operating Officer (COO) interactions with the public, Beaver Water District (BWD) Board members, BWD staff, media representatives, and other BWD constituents are handled appropriately.
The Executive Administrator position may be designated to supervise certain administrative support positions.
ESSENTIAL DUTIES & RESPONSIBILITIES include but are not limited to the following:
Transcribe, compose, edit, and type correspondence for the Chief Executive Officer (CEO), Chief Operations Officer (COO), and other members of the Executive Management Team.
Maintain confidentiality of information at all times.
Provide administrative support, assistance, and scheduling for CEO, COO, and other members of the Executive Management Team.
Screen and direct incoming calls from both internal and external sources, handling executive mail processing, greeting visitors and outside vendors, and controlling access to executives based on schedules and parameters as outlined by the respective executives.
Assist CEO and the COO in the management of their respective day to day activities, including but not limited to, entering and retrieving computer data, copying documents, sending and receiving faxes and emails, professional letters, memos, routine to complex forms, reports, policies and procedures, and electronic communications using Microsoft Office, Teams, and other virtual platforms and applications and resources.
Schedule and plan Board meetings of BWD.
Serves as liaison for the Board of Directors and the District.
Responsibilities include but are not limited to:
mailing of agenda and meeting materials, confirming, and tracking attendance, arranging meetings, ordering meals, and recording, transcribing, and maintaining meeting minutes as required.
Manage Steele Croxton Memorial Scholarship Fund, on behalf of the Directors, and serve as liaison with the University of Arkansas Foundation.
Plan, coordinate, and implement events for the District, as directed by the CEO.
Analyze and audit current processes to look for ways to streamline and make more efficient as needed.
Make any required travel arrangements, per Executive's instructions and Beaver Water District policies and procedures, for District employees and Directors, as required.
Maintain an appropriate filing system to ensure confidentiality protection, and future reference/access of all file correspondence and reports.
Perform special projects as assigned by the CEO and/or COO.
Conduct, compile, and present research for reports, projects, and presentations.
Assist the CEO and COO with reconciling expense report expenditures, supply purchases, check request processing, accounts payable routing, and any other purchase/expense handling requirements.
Provide good customer service to both internal and external customers, maintain positive and effective working relationships with other District employees (especially members, of his or her own team), and have regular, punctual, and reliable attendance that is non-disruptive.
Travel as required.
Complete other duties as assigned.
SECONDARY DUTIES AND RESPONSIBILITIES include the following:
Must be proficient in all Microsoft Office platforms, Microsoft Teams, and other productivity and communication applications.
Must have the ability to design power point presentations and have knowledge of or the ability to learn design programs and software.
Must have excellent communication skills with well thought out professional correspondence free of grammatical errors.
Must exhibit sound judgement and the ability to make reasonable decisions in the absence of direction.
Must be organized, with the ability to perform multiple tasks with great attention to detail.
Must have knowledge of general office duties (i.
e.
, filing, faxing, and postage machine) and any other secondary duties as assigned.
MINIMUM QUALIFICATIONS To perform the job successfully, an individual must be able to perform each essential function and responsibility satisfactorily.
The minimum qualifications required to perform the essential duties and responsibilities are listed below.
Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential duties and responsibilities.
EDUCATION High School Diploma or equivalent required.
Bachelor's Degree preferred.
Associates Degree or Two (2) years of college from an accredited four-year College or University or a two-year accredited Technical College is acceptable.
Specific training and/or certifications in Administrative Support, Executive Assistance, or Secretarial duties will receive preference.
Any equivalent combination of education, experience, certifications, and training which provides the desired knowledge, skills and abilities will be evaluated and considered.
EXPERIENCE Must have thorough knowledge of executive assistant best practices and procedures.
A minimum of three (3-5) years in an executive secretarial level position is preferred.
Experience supporting multiple (at least two) executive level positions is preferred.
Proficient in typing, highly proficient in the use of a personal computer and other related software programs such as word processing applications (i.
e.
, Microsoft Word, WordPerfect), spreadsheet applications (i.
e.
, Excel), presentation software applications (i.
e.
, PowerPoint) Office 365, TEAMS, Publisher, and email applications (i.
e.
, Microsoft Outlook).
Must be able to effectively operate standard office equipment.
Must have knowledge of Adobe and Microsoft Publisher and/or demonstrate the ability to learn the necessary application functionality is required.
Excellent oral and written communications skills.
Must be able to work under time pressure with interruptions and occasional tight deadlines to accomplish assigned responsibilities.
Self-starter with the ability to perform assignments with a minimum amount of guidance and/or instruction.
Has strong ability to prioritize tasks.
Understands when to seek guidance and direction for resolving conflicting priorities.
Position requires high degree of organizational skills and the ability to multi-task and work independently while meeting appropriate deadlines with attention to detail Must have strong customer service skills, necessary to effectively work with other Executives, members of the Board of Directors, other Division/Department staff, District employees, vendors, external customers, and others.
OTHER REQUIRED KNOWLEDGE SKILLS AND ABILITIES Strong working knowledge of governmental/municipal entities or quasi-governmental entities is preferred.
Must be able to successfully pass a pre-employment drug screen, and criminal background assessment.
CERTIFICATES, LICENSES AND REGISTRATIONS:
Valid driver's license.
Valid Automobile Insurance PHYSICAL DEMANDS The physical demands described in the attachment to this job description entitled Physical Demands of the Executive Administrator Essential Job Functions are those that must be met by an employee to successfully perform the essential duties and responsibilities of this job.
Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential duties and responsibilities.
WORK ENVIRONMENT The work environment characteristics described here are representative of those an employee encounters while performing the essential duties and responsibilities of this job.
Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential duties and responsibilities.
Most of the work required by this position is performed in the normal, indoor office environment.
Occasionally the position may be exposed to the outside weather elements during times of picking up supplies, arranging meeting meals, and delivering packages.
The noise level in the normal office work environment is usually moderate.
Job Type:
Full-time Pay:
$76,066.
00 - $86,066.
00 per year Schedule:
8 hour shift Education:
Associate (Preferred)
Experience:
Executive administrative support:
5 years (Preferred) Microsoft Powerpoint:
5 years (Preferred) Microsoft Excel:
5 years (Preferred) Work Location:
In person Job Title:
Executive Administrator Transcribe, compose, edit, and type correspondence for the Chief Executive Officer (CEO), Chief Operations Officer (COO), and other members of the Executive Management Team.
Maintain confidentiality of information at all times.
Provide administrative support, assistance, and scheduling for CEO, COO, and other members of the Executive Management Team.
Screen and direct incoming calls from both internal and external sources, handling executive mail processing, greeting visitors and outside vendors, and controlling access to executives based on schedules and parameters as outlined by the respective executives.
Assist CEO and the COO in the management of their respective day to day activities, including but not limited to, entering and retrieving computer data, copying documents, sending and receiving faxes and emails, professional letters, memos, routine to complex forms, reports, policies and procedures, and electronic communications using Microsoft Office, Teams, and other virtual platforms and applications and resources.
Schedule and plan Board meetings of BWD.
Serves as liaison for the Board of Directors and the District.
Responsibilities include but are not limited to:
mailing of agenda and meeting materials, confirming, and tracking attendance, arranging meetings, ordering meals, and recording, transcribing, and maintaining meeting minutes as required.
Manage Steele Croxton Memorial Scholarship Fund, on behalf of the Directors, and serve as liaison with the University of Arkansas Foundation.
Plan, coordinate, and implement events for the District, as directed by the CEO.
Analyze and audit current processes to look for ways to streamline and make more efficient as needed.
Make any required travel arrangements, per Executive's instructions and Beaver Water District policies and procedures, for District employees and Directors, as required.
Maintain an appropriate filing system to ensure confidentiality protection, and future reference/access of all file correspondence and reports.
Perform special projects as assigned by the CEO and/or COO.
Conduct, compile, and present research for reports, projects, and presentations.
Assist the CEO and COO with reconciling expense report expenditures, supply purchases, check request processing, accounts payable routing, and any other purchase/expense handling requirements.
Provide good customer service to both internal and external customers, maintain positive and effective working relationships with other District employees (especially members, of his or her own team), and have regular, punctual, and reliable attendance that is non-disruptive.
Travel as required.
Complete other duties as assigned.
Must have the ability to design power point presentations and have knowledge of or the ability to learn design programs and software.
Must have excellent communication skills with well thought out professional correspondence free of grammatical errors.
Must exhibit sound judgement and the ability to make reasonable decisions in the absence of direction.
Must be organized, with the ability to perform multiple tasks with great attention to detail.
Must have knowledge of general office duties (i.
e.
, filing, faxing, and postage machine) and any other secondary duties as assigned.
High School Diploma or equivalent required.
Bachelor's Degree preferred.
Associates Degree or Two (2) years of college from an accredited four-year College or University or a two-year accredited Technical College is acceptable.
Specific training and/or certifications in Administrative Support, Executive Assistance, or Secretarial duties will receive preference.
Any equivalent combination of education, experience, certifications, and training which provides the desired knowledge, skills and abilities will be evaluated and considered.
Must have thorough knowledge of executive assistant best practices and procedures.
A minimum of three (3-5) years in an executive secretarial level position is preferred.
Experience supporting multiple (at least two) executive level positions is preferred.
Proficient in typing, highly proficient in the use of a personal computer and other related software programs such as word processing applications (i.
e.
, Microsoft Word, WordPerfect), spreadsheet applications (i.
e.
, Excel), presentation software applications (i.
e.
, PowerPoint) Office 365, TEAMS, Publisher, and email applications (i.
e.
, Microsoft Outlook).
Must be able to effectively operate standard office equipment.
Must have knowledge of Adobe and Microsoft Publisher and/or demonstrate the ability to learn the necessary application functionality is required.
Excellent oral and written communications skills.
Must be able to work under time pressure with interruptions and occasional tight deadlines to accomplish assigned responsibilities.
Self-starter with the ability to perform assignments with a minimum amount of guidance and/or instruction.
Has strong ability to prioritize tasks.
Understands when to seek guidance and direction for resolving conflicting priorities.
Position requires high degree of organizational skills and the ability to multi-task and work independently while meeting appropriate deadlines with attention to detail Must have strong customer service skills, necessary to effectively work with other Executives, members of the Board of Directors, other Division/Department staff, District employees, vendors, external customers, and others.
Strong working knowledge of governmental/municipal entities or quasi-governmental entities is preferred.
Must be able to successfully pass a pre-employment drug screen, and criminal background assessment.
Valid driver's license.
Valid Automobile Insurance 8 hour shift Associate (Preferred) Executive administrative support:
5 years (Preferred) Microsoft Powerpoint:
5 years (Preferred) Microsoft Excel:
5 years (Preferred).
Estimated Salary: $20 to $28 per hour based on qualifications.
Executive Administrator Exempt:
(Y/N):
Yes Department:
Administration Date:
December 2021 Reports To:
Chief Executive Officer SUMMARY The Executive Administrator position assists and supports the Executive Management Team by providing administrative and secretarial support.
This position plays a key role in ensuring that Chief Executive Officer (CEO) and Chief Operating Officer (COO) interactions with the public, Beaver Water District (BWD) Board members, BWD staff, media representatives, and other BWD constituents are handled appropriately.
The Executive Administrator position may be designated to supervise certain administrative support positions.
ESSENTIAL DUTIES & RESPONSIBILITIES include but are not limited to the following:
Transcribe, compose, edit, and type correspondence for the Chief Executive Officer (CEO), Chief Operations Officer (COO), and other members of the Executive Management Team.
Maintain confidentiality of information at all times.
Provide administrative support, assistance, and scheduling for CEO, COO, and other members of the Executive Management Team.
Screen and direct incoming calls from both internal and external sources, handling executive mail processing, greeting visitors and outside vendors, and controlling access to executives based on schedules and parameters as outlined by the respective executives.
Assist CEO and the COO in the management of their respective day to day activities, including but not limited to, entering and retrieving computer data, copying documents, sending and receiving faxes and emails, professional letters, memos, routine to complex forms, reports, policies and procedures, and electronic communications using Microsoft Office, Teams, and other virtual platforms and applications and resources.
Schedule and plan Board meetings of BWD.
Serves as liaison for the Board of Directors and the District.
Responsibilities include but are not limited to:
mailing of agenda and meeting materials, confirming, and tracking attendance, arranging meetings, ordering meals, and recording, transcribing, and maintaining meeting minutes as required.
Manage Steele Croxton Memorial Scholarship Fund, on behalf of the Directors, and serve as liaison with the University of Arkansas Foundation.
Plan, coordinate, and implement events for the District, as directed by the CEO.
Analyze and audit current processes to look for ways to streamline and make more efficient as needed.
Make any required travel arrangements, per Executive's instructions and Beaver Water District policies and procedures, for District employees and Directors, as required.
Maintain an appropriate filing system to ensure confidentiality protection, and future reference/access of all file correspondence and reports.
Perform special projects as assigned by the CEO and/or COO.
Conduct, compile, and present research for reports, projects, and presentations.
Assist the CEO and COO with reconciling expense report expenditures, supply purchases, check request processing, accounts payable routing, and any other purchase/expense handling requirements.
Provide good customer service to both internal and external customers, maintain positive and effective working relationships with other District employees (especially members, of his or her own team), and have regular, punctual, and reliable attendance that is non-disruptive.
Travel as required.
Complete other duties as assigned.
SECONDARY DUTIES AND RESPONSIBILITIES include the following:
Must be proficient in all Microsoft Office platforms, Microsoft Teams, and other productivity and communication applications.
Must have the ability to design power point presentations and have knowledge of or the ability to learn design programs and software.
Must have excellent communication skills with well thought out professional correspondence free of grammatical errors.
Must exhibit sound judgement and the ability to make reasonable decisions in the absence of direction.
Must be organized, with the ability to perform multiple tasks with great attention to detail.
Must have knowledge of general office duties (i.
e.
, filing, faxing, and postage machine) and any other secondary duties as assigned.
MINIMUM QUALIFICATIONS To perform the job successfully, an individual must be able to perform each essential function and responsibility satisfactorily.
The minimum qualifications required to perform the essential duties and responsibilities are listed below.
Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential duties and responsibilities.
EDUCATION High School Diploma or equivalent required.
Bachelor's Degree preferred.
Associates Degree or Two (2) years of college from an accredited four-year College or University or a two-year accredited Technical College is acceptable.
Specific training and/or certifications in Administrative Support, Executive Assistance, or Secretarial duties will receive preference.
Any equivalent combination of education, experience, certifications, and training which provides the desired knowledge, skills and abilities will be evaluated and considered.
EXPERIENCE Must have thorough knowledge of executive assistant best practices and procedures.
A minimum of three (3-5) years in an executive secretarial level position is preferred.
Experience supporting multiple (at least two) executive level positions is preferred.
Proficient in typing, highly proficient in the use of a personal computer and other related software programs such as word processing applications (i.
e.
, Microsoft Word, WordPerfect), spreadsheet applications (i.
e.
, Excel), presentation software applications (i.
e.
, PowerPoint) Office 365, TEAMS, Publisher, and email applications (i.
e.
, Microsoft Outlook).
Must be able to effectively operate standard office equipment.
Must have knowledge of Adobe and Microsoft Publisher and/or demonstrate the ability to learn the necessary application functionality is required.
Excellent oral and written communications skills.
Must be able to work under time pressure with interruptions and occasional tight deadlines to accomplish assigned responsibilities.
Self-starter with the ability to perform assignments with a minimum amount of guidance and/or instruction.
Has strong ability to prioritize tasks.
Understands when to seek guidance and direction for resolving conflicting priorities.
Position requires high degree of organizational skills and the ability to multi-task and work independently while meeting appropriate deadlines with attention to detail Must have strong customer service skills, necessary to effectively work with other Executives, members of the Board of Directors, other Division/Department staff, District employees, vendors, external customers, and others.
OTHER REQUIRED KNOWLEDGE SKILLS AND ABILITIES Strong working knowledge of governmental/municipal entities or quasi-governmental entities is preferred.
Must be able to successfully pass a pre-employment drug screen, and criminal background assessment.
CERTIFICATES, LICENSES AND REGISTRATIONS:
Valid driver's license.
Valid Automobile Insurance PHYSICAL DEMANDS The physical demands described in the attachment to this job description entitled Physical Demands of the Executive Administrator Essential Job Functions are those that must be met by an employee to successfully perform the essential duties and responsibilities of this job.
Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential duties and responsibilities.
WORK ENVIRONMENT The work environment characteristics described here are representative of those an employee encounters while performing the essential duties and responsibilities of this job.
Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential duties and responsibilities.
Most of the work required by this position is performed in the normal, indoor office environment.
Occasionally the position may be exposed to the outside weather elements during times of picking up supplies, arranging meeting meals, and delivering packages.
The noise level in the normal office work environment is usually moderate.
Job Type:
Full-time Pay:
$76,066.
00 - $86,066.
00 per year Schedule:
8 hour shift Education:
Associate (Preferred)
Experience:
Executive administrative support:
5 years (Preferred) Microsoft Powerpoint:
5 years (Preferred) Microsoft Excel:
5 years (Preferred) Work Location:
In person Job Title:
Executive Administrator Transcribe, compose, edit, and type correspondence for the Chief Executive Officer (CEO), Chief Operations Officer (COO), and other members of the Executive Management Team.
Maintain confidentiality of information at all times.
Provide administrative support, assistance, and scheduling for CEO, COO, and other members of the Executive Management Team.
Screen and direct incoming calls from both internal and external sources, handling executive mail processing, greeting visitors and outside vendors, and controlling access to executives based on schedules and parameters as outlined by the respective executives.
Assist CEO and the COO in the management of their respective day to day activities, including but not limited to, entering and retrieving computer data, copying documents, sending and receiving faxes and emails, professional letters, memos, routine to complex forms, reports, policies and procedures, and electronic communications using Microsoft Office, Teams, and other virtual platforms and applications and resources.
Schedule and plan Board meetings of BWD.
Serves as liaison for the Board of Directors and the District.
Responsibilities include but are not limited to:
mailing of agenda and meeting materials, confirming, and tracking attendance, arranging meetings, ordering meals, and recording, transcribing, and maintaining meeting minutes as required.
Manage Steele Croxton Memorial Scholarship Fund, on behalf of the Directors, and serve as liaison with the University of Arkansas Foundation.
Plan, coordinate, and implement events for the District, as directed by the CEO.
Analyze and audit current processes to look for ways to streamline and make more efficient as needed.
Make any required travel arrangements, per Executive's instructions and Beaver Water District policies and procedures, for District employees and Directors, as required.
Maintain an appropriate filing system to ensure confidentiality protection, and future reference/access of all file correspondence and reports.
Perform special projects as assigned by the CEO and/or COO.
Conduct, compile, and present research for reports, projects, and presentations.
Assist the CEO and COO with reconciling expense report expenditures, supply purchases, check request processing, accounts payable routing, and any other purchase/expense handling requirements.
Provide good customer service to both internal and external customers, maintain positive and effective working relationships with other District employees (especially members, of his or her own team), and have regular, punctual, and reliable attendance that is non-disruptive.
Travel as required.
Complete other duties as assigned.
Must have the ability to design power point presentations and have knowledge of or the ability to learn design programs and software.
Must have excellent communication skills with well thought out professional correspondence free of grammatical errors.
Must exhibit sound judgement and the ability to make reasonable decisions in the absence of direction.
Must be organized, with the ability to perform multiple tasks with great attention to detail.
Must have knowledge of general office duties (i.
e.
, filing, faxing, and postage machine) and any other secondary duties as assigned.
High School Diploma or equivalent required.
Bachelor's Degree preferred.
Associates Degree or Two (2) years of college from an accredited four-year College or University or a two-year accredited Technical College is acceptable.
Specific training and/or certifications in Administrative Support, Executive Assistance, or Secretarial duties will receive preference.
Any equivalent combination of education, experience, certifications, and training which provides the desired knowledge, skills and abilities will be evaluated and considered.
Must have thorough knowledge of executive assistant best practices and procedures.
A minimum of three (3-5) years in an executive secretarial level position is preferred.
Experience supporting multiple (at least two) executive level positions is preferred.
Proficient in typing, highly proficient in the use of a personal computer and other related software programs such as word processing applications (i.
e.
, Microsoft Word, WordPerfect), spreadsheet applications (i.
e.
, Excel), presentation software applications (i.
e.
, PowerPoint) Office 365, TEAMS, Publisher, and email applications (i.
e.
, Microsoft Outlook).
Must be able to effectively operate standard office equipment.
Must have knowledge of Adobe and Microsoft Publisher and/or demonstrate the ability to learn the necessary application functionality is required.
Excellent oral and written communications skills.
Must be able to work under time pressure with interruptions and occasional tight deadlines to accomplish assigned responsibilities.
Self-starter with the ability to perform assignments with a minimum amount of guidance and/or instruction.
Has strong ability to prioritize tasks.
Understands when to seek guidance and direction for resolving conflicting priorities.
Position requires high degree of organizational skills and the ability to multi-task and work independently while meeting appropriate deadlines with attention to detail Must have strong customer service skills, necessary to effectively work with other Executives, members of the Board of Directors, other Division/Department staff, District employees, vendors, external customers, and others.
Strong working knowledge of governmental/municipal entities or quasi-governmental entities is preferred.
Must be able to successfully pass a pre-employment drug screen, and criminal background assessment.
Valid driver's license.
Valid Automobile Insurance 8 hour shift Associate (Preferred) Executive administrative support:
5 years (Preferred) Microsoft Powerpoint:
5 years (Preferred) Microsoft Excel:
5 years (Preferred).
Estimated Salary: $20 to $28 per hour based on qualifications.
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